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<p class=MsoNormal>Dear Local League Presidents & Membership Chairs~<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><strong><span style='font-weight:normal'>We will be sending
the "New York State Voter" via email to all of our members starting
in November. In order to do this, it would be very helpful if you made
sure that your members' email addresses are in the National Database and
updated whenever necessary. Procedures are also being developed to make paper
copies available of the NYS Voter at a small cost to those request it; watch
for more information on this option.<o:p></o:p></span></strong></p>
<p class=MsoNormal><strong><span style='font-weight:normal'><o:p> </o:p></span></strong></p>
<p class=MsoNormal><strong><span style='font-weight:normal'>This need not be a painstaking
task---r</span></strong>emember that members can update their own League
contact information, and encouraging them to do so will take the burden off of
the database administrator. Individual members can log into the National
Database and click “Manage Your Account” on the left hand side to
enter or update their e-mail addresses. Many of them need to get the
message that this option is available to them. <strong><span style='font-weight:
normal'> </span></strong><b><o:p></o:p></b></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>I asked National if and how they use member e-mail addresses
and this is their response:<o:p></o:p></p>
<p class=MsoNormal>“Yes we do use them - but prudently - we NEVER sell
them to anyone else. With general members we only use them to send the
monthly E-Voice, they get an "E-Engagement" piece about once a month
and for those that have signed up they get action alerts to help lobby Congress
as necessary.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>With local and state LEADERS (those coded as local or state
board members) in addition to the above info we send the following :<o:p></o:p></p>
<p class=MsoNormal>1. Weekly Update from with tips, updates and funding
opportunities<o:p></o:p></p>
<p class=MsoNormal>2. Notices about PMP statement mailings<o:p></o:p></p>
<p class=MsoNormal>3. Calls to national meetings (e.g. call to convention) or
activities (Roster deadline update info).<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>We do try to keep to what most people would interpret as
prudent and not over bearing.”<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><i>It is important to keep the national database up to date all
year round, not just in January, with information about your new members and to
update your League’s officers to ensure that they do not miss
communications from your state League and the LWVUS. To help you make that
task as easy as possible, I have attached two documents: Guidelines for
Use of the National Database, as well as How to Enter Current Board
Information.<o:p></o:p></i></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>Call or e-mail if you have any questions and don’t
forget, keep those e-mail addresses coming.<o:p></o:p></p>
<p class=MsoNormal> <o:p></o:p></p>
<p class=MsoNormal>Stephanie Lopez, Program Coordinator<o:p></o:p></p>
<p class=MsoNormal>League of Women Voters of New York State<o:p></o:p></p>
<p class=MsoNormal>62 Grand Street, Albany, New York 12207<o:p></o:p></p>
<p class=MsoNormal>Telephone: 518-465-4162/Fax: 518-465-0812<o:p></o:p></p>
<p class=MsoNormal>Website: <u>www.lwvny.org</u><o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
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