Job Description: Finance Administrator

Responsibilities 

The Finance Administrator directs all finance-related activities of the League of Women Voters of NYS (League), a 501c4 organization, and the League’s Education Foundation (Foundation), a 501c3 organization. This position will also manage office administration. 

Financial

• Oversee all accounting functions using QuickBooks Desktop, including A/R, A/P, bank reconciliations, monthly journal entries, HR, investments and Board designated funds

• Manage cash flow, including approval of all expenditures and transfers of funds and recommend changes in cash management, when appropriate 
• Ensure regular inter-company reconciliations
• Prepare monthly financial statements and all required reports on specified dates, including but not limited to, Balance Sheets, Profit & Loss Statements, YTD P&L, Budget v Actuals, and Cash reports
• Analyze financial and statistical reports in an accurate, timely manner for presentation to Executive Director

• Assist Executive Director in preparation of budgets for each organization 
• Assign sub-classifications to all transactions for proper budget and functional expense tracking

• File quarterly NY sales tax, annual 1099s, and maintain tax certificates 

• Run bi-weekly employee payroll, enter into liability/expense registers, liaison w/local payroll company, track PTO accrual, and administer benefits (health and dental plans, Simple IRA contributions)

• Monitor and pay all insurance premiums, amortize monthly book entries, and liaison with insurance broker for COIs

• Learn proper usage of new CRM (created and run by the National league) to charge membership dues, track renewals, and ensure proper payouts to local leagues

• Administrate 501c3 equity funds held in trust for 40+ local leagues and provide admin support for finance-related inquires from local league treasurers

• Administrate 501c4 funds on behalf of appx 5 local leagues
• Coordinate the year-end audit with external auditors 

Administrative

• Responsible for receiving and processing office mail
• Provide administrative support for staff when necessary
• Fulfill publication orders, create invoices, and maintain product inventory and replenishment
• Assist in maintaining internal database for various mailings, registrations for meetings, and local league contact information updates
• Maintain office supply inventory, monitor postage meter, and order printing supplies as needed
• Assist in details of light event planning, such as board meetings
• Track vendor contracts and leasing  
• Assist in maintaining contribution database and generate donor gift acknowledgements

Job Requirements 

• 4+ years of relevant experience
• AA/BA in finance or another finance-related field (Preferred)
• Knowledge of Quickbooks Desktop, Word, and Excel (Required) 
• Experience in nonprofit financing 
• Knowledge of grant management
• Capability of working independently 

Reporting 

The Finance Administrator reports to the Executive Director 

Hours 

• Hourly position at 20-25 hours/week
• The compensation range for this position is set at $28-$30 an hour based on skills and experience.

• Albany-based office, with occasional travel for events